Who we are:

The Sovereign Tech Agency is an organization dedicated to the digital sovereignty of the economy and society. Our mission is to strengthen the foundations of our digital autonomy and secure open digital technologies as the critical infrastructure of the 21st century. Open digital infrastructure is the backbone of the digital world. It is essential for the flow of information, for government, for business, and for innovation, much like roads and bridges in the physical world. The most effective strategy for building this infrastructure is open source software: it is the bedrock on which our digital society is built - powerful, collaborative, and democratic. With a commission from the German Federal Ministry for Digital Transformation and Government Modernisation, we invest in critical software components, develop programs, and create structures that sustainably strengthen the open source ecosystem, including the people behind the code. Our work is unique: we are leading the way on how governments engage with open digital infrastructure and laying the groundwork for how modern societies ensure resilience, technological diversity, and public digital services. Together, we are building Europe’s digital future – open, secure, and sovereign.

Who we are looking for:

To support our managing directors, we are looking for a structured, strategic thinker who combines strong execution with an understanding of political processes and organizational dynamics. In this role, you will work closely with the managing directors, supporting them in fulfilling their responsibilities effectively across strategy, stakeholder management, and organizational development. You will ensure that meetings and deadlines are prioritized thoughtfully, decisions are well-prepared, and issues don’t fall through the cracks. You work independently and keep the big picture in view even when managing many parallel work streams. Beyond day-to-day operational support for leadership, the role involves preparing briefing materials, coordinating projects, and thinking several steps ahead.

Your Tasks:

Strategic calendar and agenda management:

• Reviewing and filtering incoming meeting and speaking requests
• Independently coordinating and prioritizing internal and external meetings with relevant stakeholders to ensure the managing directors' time is used strategically
• Developing structured briefings, presentations, discussion guides, and talking points for committee and stakeholder meetings, events, and official travel
• Researching and compiling background information and briefs to support key decisions
• Documenting key outcomes and managing agreed actions and deadlines through a reliable tickler system

Travel and Event Coordination:

• Planning, booking, and managing expenses for domestic and international business travel
• Preparing detailed travel itineraries including agendas, key contacts, and schedules
• Coordinating with event organizers, partner organizations, and hosts
• Handling logistics for panels, speaking engagements, and events

Research, Briefing, and Project Management:

• Conducting independent research on strategic topics across open source, digital policy, and related fields
• Producing short analyses, background briefs, and presentations independently
• Assist in analyzing and clearly synthesizing complex information
• Planning and executing defined projects on behalf of the managing directors

Your Qualities:

• University degree or comparable professional or academic qualification
• Several years of professional experience in a comparable role (e.g. executive assistant, Referent*in der Geschäftsführung, Chief of Staff, or project manager in a political or business environment)
• Experience collaborating with political stakeholders (e.g. ministries, government agencies, interest groups, or political decision-makers)
• Experience engaging with business and industry stakeholders (e.g. companies, industry associations, or economic policy organizations)
• An understanding of how political decisions are made and interests are negotiated
• Basic understanding of the open source ecosystem and the intersection of open source communities, business, and policy is an advantage
• Strong analytical and conceptual skills
• Business fluent in English and German
• Our working language is English, so you must be able to communicate clearly and succinctly in English
• You’re a team player and enjoy collaborating with coworkers, active and open communication, and both giving and receiving feedback.
• You’re organized, self-directed, and proactive, working effectively with modern collaboration tools For us, your motivation, attitude, and vision are as important as your resume. Even if you don’t fit all requirements, we welcome your application.

What we offer:

• Based on experience and qualifications, the annual compensation for this role (at 40 hours per week) is 68,000 to 84,500 Euro aligned with the TVöD-Bund wage agreement for the public sector.
• Flexible and remote-friendly work arrangements for all family and life situations, from our office in Berlin-Mitte, or in a hybrid model o Employment under German law; work and residence must be in Germany
• 30 days of vacation (based on a 5-day workweek)
• Support for your professional and personal development, including the opportunity to attend international conferences
• Initial two-year term with the goal of converting subsequently to an open-ended contract
• In our small, agile team, your perspective matters: we explicitly welcome you to contribute ideas and suggestions about how we can develop as an organization and to actively participate in shaping our future

Diversity and Inclusion:

We are a diverse team and welcome applications from BPoC (Black and People of Color), individuals with disabilities, immigrants, and individuals from other groups underrepresented in technology development. If you belong to these groups, please feel free to mention it in your application. However, we encourage you to refrain from including a photo of yourself or any information about your age, gender, marital status, or similar details in your documents.

How to apply and the next steps:

Please send us your application in English or German using this form. https://ats.talentadore.com/apply/executive-assistant/mEo1oA We will confirm receipt of your documents by email and let you know what the next steps are. We will set up an introductory meeting as soon as possible, depending on your availability, either in person in Berlin or via video call. We will accept applications for this position until 27 April 2026.

If you have any questions, please feel free to email us at jobs@sovereign.tech.