The participant agrees that, in the context of the event for which they wish to register (name, date, and location as specified in the registration form), photo, video, and audio recordings may be made, among other things, by SPRIND and/or service providers commissioned by SPRIND. At the same time, the participant consents to SPRIND storing these recordings for a period of 72 months and using them for public relations purposes. The participant is aware that they will not receive any remuneration for the publication. The recordings are used exclusively for SPRIND’s public relations activities as well as for the announcement and promotion of the event.
The participant further agrees that SPRIND may process the personal data of participants provided during registration (in particular first name, last name, company/project, email address) in order to conduct the event and enable participation. This also includes listing the names of participants, information about their company/project, and their email addresses in a participant directory that will be made available to other participants of the event. In addition, name badges will be prepared for participants prior to the event. The personal data collected during registration will be deleted once the purpose of processing no longer applies, provided that no statutory retention obligations prevent deletion.
VOLUNTARINESS AND RIGHT OF WITHDRAWAL
Consent is voluntary. The participant has the right at any time to withdraw their consent pursuant to Article 7(3) GDPR by email to events@sprind.org, with the result that the data storage and transfer described above, for which consent was given, will no longer take place in the future.
NOTICE
Further information can be found in the data protection informations.
DATA PROTECTION INFORMATIONS PURSUANT TO ART. 13 GDPR
Personal data are processed.
CONTROLLER AND DATA PROTECTION OFFICER
The controller responsible for data processing is: SPRIND GmbH Lagerhofstr. 4, 04103 Leipzig
Managing Directors: Ms. Berit Dannenberg and Mr. Rafael Laguna de la Vera Email: info@sprind.org
You can contact our Data Protection Officer at the following email address: datenschutz@sprind.org
CATEGORIES OF PERSONAL DATA
The following categories of participant data may be processed: First name, last name Contact details (email address, telephone number, etc.) Address If applicable, company, authority, or other institution If applicable, official or job title If applicable, SPRIND may also process data from publicly accessible sources (e.g. websites, other public directories) for the purpose of event organization
At SPRIND events, image, video, and audio recordings are made for public relations purposes. If participants do not agree to publication, they may notify us by email at events@sprind.org or on site.
PURPOSE OF PROCESSING
Photos and/or videos and audio recordings are used exclusively for SPRIND’s public relations work. Registration data are processed for the preparation, execution, and follow-up of events. The data are also processed to provide participants with information in connection with the event. No automated decision-making takes place.
LEGAL BASIS FOR PROCESSING
The processing of photos, videos, and audio recordings (collection, storage, and disclosure to third parties) as well as registration data is carried out pursuant to Art. 6(1)(a) GDPR on the basis of the consent of the data subject, or pursuant to Art. 6(1)(e) GDPR for the performance of public tasks assigned to SPRIND (conducting events).
CATEGORIES OF RECIPIENTS OF PERSONAL DATA
Photos, audio recordings, and videos are not passed on to third parties. For public relations purposes, they are published on the SPRIND website and used on SPRIND’s other social media channels.
Within SPRIND, only those employees have access to the data who are necessarily involved in conducting the event. Where service providers are commissioned with the execution, organization, or follow-up of the event, a data processing agreement is concluded with them obligating them to comply with data protection requirements.
NOTICE
Photo, video, and audio recordings published on the internet or on social networks are accessible worldwide. Further use and/or modification by third parties cannot be excluded. Likewise, complete deletion of published photo, video, and audio recordings from the internet cannot be guaranteed. SPRIND cannot be held liable for the type and manner of use by third parties (e.g. downloading and subsequent use or modification).
STORAGE DURATION OF PERSONAL DATA
Photos, audio recordings, and videos created for SPRIND’s public relations purposes are stored for a purpose-specific period of 72 months, subject to withdrawal of consent by the data subject. Data processed for the purpose of conducting the event are deleted as soon as processing is no longer necessary, at the latest after the expiration of statutory retention periods.
RIGHT OF WITHDRAWAL OF CONSENT
Consent may be withdrawn at any time with effect for the future. The lawfulness of data processing carried out on the basis of consent prior to withdrawal remains unaffected.
RIGHTS OF DATA SUBJECTS
Under the GDPR, the data subject has the following rights: a) If personal data relating to you are processed, you have the right to obtain information about the data stored about you (Art. 15 GDPR). b) If inaccurate personal data are processed, you have the right to rectification (Art. 16 GDPR). c) If the legal requirements are met, you may request deletion or restriction of processing and, as a recipient of mailings and invitations, object to the sending and processing of such communications (Arts. 17, 18, 21 GDPR). d) If you have consented to data processing or if a contract for data processing exists and the data processing is carried out by automated means, you may have the right to data portability (Art. 20 GDPR). e) If consent is the sole legal basis for processing your data, you have the right to withdraw consent under the conditions set out in Art. 7 GDPR.
If the data subject exercises any of the above rights, the controller named above will examine whether the legal requirements are met. Furthermore, there is a right to lodge a complaint with the Federal Data Protection Commissioner.
Notice: Due to new circumstances, adjustments to our data protection informations may become necessary. We therefore reserve the right to make any necessary changes to the data protection informations at any time.
